PA to Founder

A rare opportunity has arisen for an experienced Executive Personal Assistant to support the Founder of a globally recognised architecture practice. This is a prestigious role offering the chance to work at the heart of an international organisation, supporting a highly influential creative leader across a global network of studios. Based in the London office, you will work closely with the Director of Group Operations and Head of Group Communications , while collaborating with teams across international offices in Berlin, Milan, Shanghai and Santiago de Compostela. The role offers a competitive benefits package and the opportunity to become a trusted partner within a collaborative, internationally connected environment. The successful candidate will be comfortable working five days per week in the London office , managing international communications, coordinating across multiple time zones and providing a highly organised and responsive support function for a Founder who travels extensively. Responsibilities • Manage a complex international diary, coordinating meetings across multiple time zones and ensuring priorities are effectively structured • Manage international communications with colleagues, stakeholders and teams across global offices • Prepare meeting information, background materials and key updates to support effective decision-making • Coordinate extensive international travel arrangements, including flights, accommodation, transport, visas and travel documentation • Manage correspondence, communications and sensitive information with a high level of discretion • Plan schedules and commitments strategically, often several months in advance • Work closely with senior stakeholders to ensure seamless coordination across the business • Support event planning, invitations, bookings and social commitments • Manage RSVPs and maintain awareness of key industry engagements • Provide occasional support with personal correspondence and commitments Requirements • Proven experience as a Personal Assistant, Executive Assistant or similar role , ideally within an international, creative or professional services environment • Several years’ experience supporting senior individuals in a fast-paced and complex role • Comfortable working five days per week in an office-based environment • Experience managing international communications and coordinating across multiple time zones • Excellent organisational skills with the ability to manage competing priorities and anticipate requirements • Strong attention to detail, discretion and confidence handling confidential information • Clear, concise communication style with the ability to build trusted relationships • A proactive approach with strong judgement and the ability to work effectively within established processes • Adaptable, calm under pressure and comfortable managing evolving priorities